EIMAC Program Benefits and Membership Information
July 1, 2016 - June 30, 2017
EIMAC CIO Network & Workgroups
The EIMAC CIO Network (The Network) is designed to provide a collaboration forum for Chief Information Officers (CIOs) across EIMAC member states. The group will focus on CIO best practice including program/project management techniques, quality controls and practice, leadership engagement, and systems management and technology strategies. The Network was initially established among the Race to the Top States with initial support from the Bill & Melinda Gates Foundation. The Network has continued through the State Longitudinal Data System (SLDS) technical assistance program and the Reform Support Network. The inclusion of the Network through EIMAC will expand these valuable conversations to all states. (Please note: the Network is limited to the CIO (or similar role) or a chief designee.)
EIMAC Workgroups were selected based on input from EIMAC member states and reflect their current work and challenges. The workgroups listed below will continue to operate through the 2015-2016 member year.
- Advocacy: E-rate Implementation Workgroup - will focus on fostering a relationship with the FCC that allows for feedback and assistance to states around the implementation of the E-rate Modernization program. The group will also regularly review the federal register, help in drafting high level comments, and provide support for specific state comments. As legislation is proposed or regulation reviewed, this group will serve as a resource for the CCSSO advocacy team to respond to, comment on, or craft testimony.
- Data Standards Implementation Workgroup - supports State Superintendents of Education and their SEAs by providing information, guidance, and technical support to CIOs on the design, operation and management of data and information systems that collect, store, analyze, report and deliver accurate, timely and useful data and information that supports effective leadership, management, accountability and reporting in public education. This group assists SEAs to translate data into meaningful and usable information, by focusing on the technical definitions of data elements used in education and by offering guidance on the appropriate data to use to address current and emerging policy, management, and operational issues. This group will also promotes the adoption and use of common, agreed-upon set of data standards in education and recommends changes needed in existing data, data standards, and data systems to address new and emerging policy and programmatic issues.
- Instructional Improvement Systems Workgroup - is intended to provide support for states as they develop systems of support for teaching and learning including Instructional Improvement Systems and Learning Management Systems. This group will pick up the support offered by the Race to the Top (RTT) Reform Support Network and expand the conversation to non RTT states. Topics will focus on content tagging, enterprise architecture, policy, and strategies for providing state-level support for these systems.
- Privacy & Security Workgroup - will work to better coordinate, support, and provide resources to EIMAC member states around data privacy, security, and confidentiality. Workgroup members will share best practices, learn from national experts and other industries, and work to ensure the integrity of data systems within their states. Topics of discussion will likely include: aggregating and disaggregating data to protect small cell sizes, drafting and implementing strong privacy and security policies, executing appropriate data sharing agreements, navigating new technology while ensuring proper privacy and security, implementing security protocol, and disclosure avoidance and preparedness.
EIMAC member states are welcome to appoint staff to any of the EIMAC Workgroups. There is no limit to virtual participation however in-person meetings are limited by the state's membership. Representatives may elect to join multiple groups, however, at in-person EIMAC meetings it is expected that workgroups will meet concurrently.
At each meeting participants will (1.) engage in a dialogue around developing and sustaining more comprehensive and interoperable information systems to provide high quality and actionable information for use from the boardroom to the classroom; (2.) develop action steps to take in their own state regarding key priorities in transforming state education agencies from compliance only to service-driven; (3.) gain in-depth understanding of promising practices used by other states; (4.) discover relevant national resources and develop next steps to incorporate new ideas into strategic plans; (5.) identify shared needs for new tools and resources that can be achieved through cross-state collaboration and support from CCSSO and its partner organizations.
Summer CIO Network Meeting -August 17-19, 2016 | Minneapolis, MN
State Education Agency CIOs (or those in a similar role) are invited to join a CIO Network meeting in August. This meeting, one of two CIO Network convenings, will continue to support collaboration across SEA CIOs. The meeting will focus on cultivating CIO best practice including program/project management techniques, quality controls and practice, engaging leadership, and managing systems and technology strategies. Agendas and focus areas for CIO Network meetings will be coordinated with members of the Network and reflect pressing agency needs. (Base membership includes representation on the CIO Network.)
EIMAC Fall Summit - October 3-7, 2016 | New Orleans, LA
This summit will meet in conjunction with CCSSO's Innovation Lab Networks annual convening. EIMAC and ILN will converge for a keynote lunch on CCSSO's strategy, chief's priorities, and SEA capacity building. The EIMAC summit will continue with a focus on building the capacity of state agencies to support the development of statewide information systems and the use of education data to improve student achievement. (Base membership includes participation by the CIO and two additional SEA staff representatives.)
Winter CIO Network Meeting - February 8-10, 2017 | Washington, DC
The CIO Network will convene again in February, 2016 to continue the momentum of the fall meeting and foster cross state sharing. Agendas and focus areas for CIO Network meetings will be coordinated with members of the Network and reflect pressing agency needs. (Base membership includes representation on the CIO Network.)
Spring Workgroup Meetings -May, 2017 | TBA
A select subset of EIMAC workgroups will convene in May, 2016 for further discussion and work around topical areas. (Base membership includes participation by the CIO and two additional SEA staff representatives the CIO may elect to attend this meeting or send a third SEA staff representative in his/her place)
Workgroups will meet virtually throughout the year to share information, make progress on action items, and learn about breaking news or new resources.
EIMAC Program Supports
CCSSO distributes a monthly newsletter. The newsletter contains information on upcoming events and webinars, new research and relevant news, and promising practices from states and partner organizations.
EIMAC state representatives are invited to join the EIMAC Groupsite, a password-protected online community for state education agencies to share ideas, documents, and information. The EIMAC community contains a resource library, discussion groups, and events calendar. Each EIMAC workgroup has its own workspace on the Groupsite and can use this space to help further their conversations throughout the year.
Collective State Action
EIMAC is positioned to support collective state action by supporting networking, partnerships, and advocacy around state-level needs, contexts, and priorities for reform. This action will help CCSSO influence ESEA reauthorization, broker state relationships (with governors, legislators, unions, national organizations, etc.), and facilitate cross-state collaborative work on technology design and deployment.
Knowledge Base and Tools
EIMAC Workgroups and the CIO Network discussions will support the development of a new knowledge base and several tools that meet state needs. This may include model state policy frameworks, guidelines, roadmaps, legislative language, and policy briefs focused on state interests.
State Education Agencies that are members of CCSSO are eligible for full membership in EIMAC. Those states must pay an annual EIMAC participation fee in order to receive EIMAC member services. The base membership includes participation in the CIO Network and two additional representatives at the Summit and Workgroup meetings; states are welcome to add additional membership slots at adjusted dues rates. EIMAC member states are welcome to involve any number of staff in virtual meetings, on the EIMAC listserv, as part of the online community. EIMAC membership is owned by the State Education Agency. CCSSO encourages states to determine the most appropriate staff members to attend each in-person convening.
Please Note: For the purposes of EIMAC, the CIO is either the agency's Chief Information Officer or similar role and should be designated by the Chief. A state's representation at workgroup convenings may change based on the content of the meeting.
Number of Participants
Cost to State
Base (CIO & 2 Representatives)
Base + 1 (CIO & 3 Representatives)
Base + 2 (CIO & 4 Representatives)
Base + 3 (CIO & 5 Representatives)
*CCSSO is able to provide a discounted membership rate to SEAs in FY16 thanks to the generous contributions of our business and foundation partners.